How To Evaluate The Event Videographer

Avoid These 4 Common Wedding Videography Service Pricing Mistakes

Wedding videography, but on a budget! Before your beautiful love story can be filmed like a movie, let’s make sure that you don’t fall into these costly traps. The overall wedding videography cost in will fluctuate, of course, depending on factors such as timelines and extra features. However, there is no need to remain blindsided or feel that a video package will break your bank! At Enchanted Celebrations, we completely tailor our package options to fit your budget and perfectly align with your vision. We’ll show you simple ways to avoid common videography service pricing mistakes through the following four instances, so you can still have the wedding video you’re dreaming about!


Travel fees? Footage hours? Timelines? Oh my! To beware of hidden costs, remember first off that the location of your wedding venue, far or near, can play a role in the final wedding videography cost. In addition to travel, the length of time that your videographer will actually shoot for will make all the difference in the footage that you will be receiving. (We’re talking full day versus just a few hours!).


Is your heart set on having drone footage? How about an additional edit or mini teaser? As you are deciding on the perfect video package, go easy on the add-ons if you are looking for a more simple video!


Although the weather may be a little frightful, a winter wedding can be so delightful! Choosing to celebrate your special day in the off-season months like January or February will save you extra cash on many aspects of your wedding, not just video!


Hoping to get bride and groom preparations from the early morning into that final edit? From raw footage to the real deal, make the most out of the videography package you decide on and all that it can offer for you.

Too Much Zooming

No matter if you’re filming with a DSLR, a mirrorless camera, a smartphone, or a dedicated video camera, constantly zooming in and out is a big no-no. Like any other feature, use of the zoom should be relegated to situations in when it’s absolutely necessary. Just because you can zoom doesn’t mean you should! Before zooming, consider if you really need a close-up sequence of your subject. And if you determine that you do, why not create that sequence separately without a zoom in between? Doing so will get you a much cleaner-looking sequence which is why many film directors seldom, if ever, utilize the zoom.

Too Many Miniature Pans and Tilts to Recompose the Frame

After each zoom the frame wouldn’t be just right, so the videographer would do a quick small pan to the left or right, or a slight tilt up or down, to get a nice composition. All of these little adjustments were visible, distracting, and frustrating.All the camera movement added up to too much visual chaos: panning, tilting, zooming in, zooming out, always behind the action.

Videos Have no Clear Objective

Having a clear objective is an essential part of creating a quality video. One of the most costly mistakes that we see with businesses is not outlining the overall message of the video before shooting it. Reshooting scenes because something was left out can be very expensive. Furthermore, finalized videos must have a clear message and tell viewers what you want them to do. So make sure that you write your script before you even think about trying to shoot it. 

Videos that are Too Long

Don’t take this the wrong way. Videos that are long and engaging are going to convert at a high rate in some cases. The key word there is “engaging.” The problem is that a lot of beginners create long, boring videos that use a monotonous voice to describe the product or service. If a video does not hook an audience within the first few seconds, then you’ll lose viewers. In most cases, you should keep your videos short and engaging so that viewers will stick around for the whole thing. 

Wedding Video – 4 Mistakes to avoid

Weddings are a joyous occasion but, without sounding like a broken record, are stressful to plan. It is also a day you should want to relive. Choosing who will film your wedding video is an important decision to make. While it is our job to provide the magic behind the camera, there are a few things couples can do to make it less stressful.

We have curated a list of mistakes that couples make and how to avoid them.

Not hiring a wedding video agency

There are lots of reasons you may decide to not hire a wedding videographer. One of the biggest regrets couples have however is not having a video of their wedding day. Some couples are afraid that their wedding video will look cheap, but with the equipment we have, they can look as cinematic as any film. Photographers are great but are unable to capture speeches or the first dance in the same fashion as video.

Not finalising your wedding day schedule.

Touching on a previous post we wrote about commitments, dialogue between you and your videographer is essential. If everyone is on the same page it makes the day run so much smoother. If you have special moments that can’t be missed, discuss these with your videographer.

Researching your videographer

Settling for the first wedding videographer you come across can be a costly mistake. You should take time to research at least a few different wedding video producers. This way you’ll build an idea of what you can afford. A good wedding videographer should always be willing to meet for a free, no-obligation consultation.

Having a friend or family film your wedding video.

I’ve seen it time and time again. Couples who have asked a friend or family member to provide a service for their wedding only to be left feeling underwhelmed by the results. Scenarios like these can take a toll on the relationship you have with these people. Avoid these situations and hire a wedding video agency

Hiring A Party Bus For Kids Birthday Parties

Tips for Choosing Luxury Tour Bus Rental Services

If you’re planning a relaxing trip, tour, or business travel for a large group, trying to find the right transportation can be a challenge. You can experience a wide variety of hurdles if you don’t look in the right place–namely, you can find your group clamoring to have all of their many needs met. Before you travel, find a luxury shuttle service that can transport your group in a relaxing, comfortable, and air conditioned environment full of amenities to satisfy your travelers.

Can I see your insurance certificates? If a luxury charter bus rental service is legitimate, they’ll have the marks of a professional company, which includes liability coverage for their buses and drivers. This prevents you from having to pay in the event of driver injury, an accident, etc.

Has your motorcoach been inspected recently? Any rental company should be willing to answer this question. Their buses should have all been serviced within the past year. This prevents a bus breakdown from interrupting your travels.

Do your drivers have valid commercial driver’s licenses? A commercial license, unlike a regular citizen’s license, requires further education and expertise.

Will additional drivers accompany us? This is in case of long-distance travel. Drivers shouldn’t operate a charter bus for more than 10 hours a day. Any more would exhaust them to the point that you and your fellow travelers will be in danger. Keep in mind that this driving time not only includes one-way travel to a destination, but also tours and other travel miles accrued within the destination.

How To Choose A Good Party Bus Rental

Planning to go to an event during the night is a common thing to most young adults. This is because night parties tend to be very exciting compared to the ones held during the day. When you are planning to go out at night, you should look for transportation that will take you to all the places you need to go. This may not be possible with public transportation

Every event should be planned for in advance for it to be successful. Thus, you should make sure that you have found the right coach early. Do not think that you will be the only one renting the buses. So many people like going to parties at night.

Do not hire the vehicle without knowing the number of people you will be traveling with. This is important because it will dictate the size of the coach that you will hire. If you fail to consider the size of your group, you may end up picking a small or large vehicle. This can be very inconveniencing because you will have to go back to the drawing board.

Make sure you are sure of the places you want to visit and the stops you wish to make on the way. So many people fail on this because they do not think it is important. Also, the driver has to know the stops you wish to make in advance so that he can drive directly to them. This will save a lot of time and resources for everyone.

Typically, night trips tend to be so exciting but are costlier than the day trips. Thus, if you wish to go attend a concert during the night, be ready to pay some extra fees. Therefore, if you plan to travel during the night, make sure that you have enough money to pay for the coach.


The type of vehicle you rent depends on what you’re hiring it for.  Headed to prom and then to a house party?  Depending on the size of your group, a limo bus might be just the ticket.  Larger parties with more distant destinations may prefer the comfort and luxury of a party bus

Horse of a different color.

The limo bus and the party bus are two entirely different vehicles.  For one, a limo bus may be a place to have fun on the way to your event or party, but it’s not specifically designed for that purpose.  While it provides you with comfort and luxurious styling, it’s not set up to accommodate as many people as a party bus can.

The seating in limo buses faces forward, which isn’t all that conducive to group interactions.  The party bus, on the other hand, features perimeter seat which allows guests to face an open space in the middle of the interior.

Some people call that a dance floor! Indeed, when you’re deciding between a limo bus and a party bus, much depends on what you expect from the experience and what your itinerary looks like, as well as the size of your group.  Keep in mind that the party bus is a horse of a different color, featuring the kind of premium amenities party people love, to get the festivities started.

Enjoy the 50” flat screen television, or groove to your favorite jams on our state-of-the-art sound system.  Enjoy the mini-bar, stocked with ice and water, while you and your posse kick back in elegantly-detailed, Blue Streak splendor.


Maybe you are a first-time bridesmaid. Maybe you are getting married and want to have an unforgettable last night as a single person. When it comes to a hen night, you have figured the games, the drinking, maybe even the strip club. But, did you think of transportation? You totally did because you are reading this, but still. When it comes to a hen party, most people think of a limo. However, a Party Bus is just as good of an option but there are a lot of things you need to consider before deciding.


•See how big of a crowd you are – A limo obviously holds fewer people than a bus. If the bride aimed to have a full-on high school reunion, go for the bus.

•The music – They can both get your playlist sounding and blasting. But, on a bus, you can totally stand and dance to it.

•The mood of the party – if you are going more for a classy feeling, the limo might be a good option. It feels luxurious after all. The bus can help you with an all-out kind of night.

To pick a size, you need to consider the following:

•How many guests – Well, duh. Chances are the bus company will help you out on this one. They’ll either provide charts or how many seats every bus has, etc…

•Consider the clothes and things you carry – To a hen party, chances are you are not very formally dressed. However, maybe you are carrying a lot of stuff or wearing dresses, or the bride is in a costume. These are all things you want to consider because people should be comfortable. Usually, take it like this, if there are 15 people going, pick the 20-seat bus, and so.

•Party on-wheels – If you are renting a bus, you probably want some on-wheels dancing and drinking involved. Make sure the bus you are renting has enough space for the people to dance, mingle, and avoid accidents. Especially food/drinks related accidents. Let everyone enjoy themselves!

•Hello stranger – This happens, especially on a hen party. Everyone is a little drunk, celebrating, inevitably you get a gate crasher. So, consider there might be some extra people and you don’t want them all stacked.

•The plus 3 rule – After you took all the previous considerations, add 3 to your final number. It will act as a cushion and will let you all breathe a little.

You need to check 4 things when you are picking your bus

•The size – As mentioned above, follow all the steps and you should have no problem. A bus is usually able to carry between 14 and 35 people.

•The price – Every company has its own price policy. Some rent by the hour and some have flat rate prices. Check if there are fuel additional charges or anything similar. Before picking a bus, ask about this so you don’t ruin the end of your night with surprise payments.

•The electronics – Once you have seen the bus you like, go inside and check EVERYTHING. Every light, every electronic device, every seat, the stereo, even the floors if you wish. If the bus is not perfect, then report it. If you don’t report them, you might be charged for them, also, you might be able to negotiate a better price once they are considered.

•The license – Make sure the company has a license and an insurance company. In case of an accident, the company should be able to answer it. Insist on checking both and make sure they are legit.


•Decide if you are moving around – many bus companies don’t let you hit a lot of spots in one night. Some ask for a map before the night begins. Some don’t care and will take you wherever you want. But you need to know if you are only going to one place or too many.

•If you are moving around, make an itinerary – Make hours, pick-ups, stops, everything on schedule. You’ll probably not follow it at face value but it’ll help the bus company have an idea.

Essential Prom Party Bus & Limo Rental Tips

Check for Insurance & Permits. All of our drivers goes through rigorous safety courses and require a Class B driver’s license to operate our party buses and limousines. However, don’t assume other companies do this! Ask to see proof of insurance as well as permits.

Request Booking Confirmation. Any professional party bus or limousine company should supply whoever ordered the limo with a confirmation notice that lists booking date/s, cost, type of party bus or limo, pick-up and drop-off locations and other crucial information.

Understand the Cancellation Policy. We understand that plans change at the last minute, so it’s best to be up front from the beginning and ask your limo rental company what their cancellation policy is. Ask about cancellation fees and how much notice you need to give the company in order to get a full refund

Ask About the Food Situation. We works hard to keep our party buses and limousines clean, so it’s always a good idea to ask whether or not the company allows you to bring your own food and beverages on board.

Who Can Be DJ? All of our luxury limousines and party buses are equipped with luxury amenities including surround sound throughout. Our drivers can certainly provide you and your group with music, but why not take advantage of the iPod connectors we have?

Event Planner And Clients Must Communicate Fully

things to look out for when choosing an event planner

Choosing an event planner for your big event can be tricky because most of us don’t have enough insight into the event planning process to gauge if we are being taken for a ride by a bumbling service provider or hit the jackpot with a professional who knows what they are doing.

Looking for the easy route

Whether you want to throw a Sweet Sixteen or an Artificial Intelligence conference, your event planner needs to be aware of the goals that need to be achieved. If your event planner allows details to fall through the cracks it can have a catastrophic effect on your event. A lazy event planner will more than likely take shortcuts and you can’t be sure these shortcuts won’t be with your budget, using cheaper vendors or event tech.

Know your planner’s score

Everything we do these days is online and it should be the same with event planners. Does your planner have a website, social media pages or a digital presence? These are all important factors to consider as you don’t want to work with someone who is clueless about the digital world. EventerScore allows you to test an event supplier’s commitment to their client by checking the quality of their digital user experience.

Planners who promise the moon and the stars but don’t deliver

Before planning an event it is likely that you will do a fair amount of research before approaching an event planner. However, some event planners may pull a disappearing act once you have signed on the dotted line so it is essential to make sure your event planner knows what you want from the start.

When you have a personality clash

Unfortunately, it is childish to think that you’ll get on with everyone you meet or work with. You may have already met with your event planner and everything went well, but sometimes things are just not meant to be.

How to choose the right event planner

Only great event planners produce great events. Whether you are planning a corporate event or a social event, large and elaborate or even small and intimate event, the greatest favour you can do yourself is to have a great event planner organise the event for you.

Event planners are both planners and producers of events. Whether or not you know what type of event you are trying to produce, that is the theme, venue, guests, entertainment and the overall atmosphere, a great event planner has what it takes to create the perfect mood and atmosphere and to make a lasting positive impression in your guests’ minds.

Here are a few quick guides to choosing the right event planner for your next event.Service: If you know what type of event you want to hold, you should first list out your event needs, all the vital components to your event’s end result before starting the search for an event planner.

A good event planner will work closely with you, listening to your specific needs and helping to create a clear vision for your event. A great event planner builds confidence in you similar to that which you have in your doctor or lawyer.Friendship: A great event planner is one who is genuinely interested in you and in helping you solve your event problems.

He/she displays a great sense of commitment toward you and delivers nothing short of high quality services to you. So, when selecting an event planner, please find the one that shows you that care and that you can have fun with, not one who is only out to make as much money as possible from your event.

Event Planning Tips Every Budding Coordinator Needs to Know

Across every industry, meeting and event coordinators are some of the hardest-working people out there. They’re expert planners and communicators, and, ultimately, they’re responsible for creating experiences that bring the client’s vision to life.

Become best friends with data

Every decision you make can and should be supported by data. That means you need to identify ways to quantify and learn from your efforts as a planner.

Creativity is key

Communicator…check. Organizer…check. Artist…? We put the time and effort into event design because experience matters. Stay creative by looking for inspiration outside of the events world

Think like an anthropologist

If you manage events in cities across the country (or across the globe), you need to understand the culture and people in that location. Planning an event in LA? You better have a good grasp on the traffic situation. Consider the nature and demographic makeup of the city your event is in to avoid any serious oversights.

Pics or it didn’t happen

How do you know you’ve designed a memorable event? One way is to find out if attendees are sharing photos or using your event hashtag on social media.

How To Choose the Right Wedding Planner For You

Deciding exactly how to choose a wedding planner is no small feat. While every couple certainly wants a planner who’s experienced and professional, it’s also important to find someone you personally click with from the get-go. Finding the right pro who fits all of the above—not to mention, works within your budget—might feel like searching for a needle in a haystack, but take a sigh of relief because we’ve got you covered.

Utilize your resources.

Whether you’re looking for a new hair stylist or a dress tailor, there’s nothing like a personal reference within your own network to put your mind at ease. When it comes to how to choose a wedding planner, turn to your friends and family for recommendations and you might be pleasantly surprised by the number of quality leads that come your way. You can even expand that network to include your online connections and put a call out on social media.

Research their online presence.

Found a wedding planner who might be a good fit? Take the next step with some online sleuthing to check out their website, portfolio, blog, and social media. This is a great opportunity to get a solid grasp of their aesthetics and style, along with their “brand voice” and style of communication. Has their work been published in any blogs or online magazines? Look for those coveted “As Seen In” badges on their website as another indication of great work.

Meet up in person.

While virtual communication is a perfect starting point, you can only get so far via email. In thinking about how to choose a wedding planner, you should definitely try to meet face-to-face before hiring. If you’ve thoroughly vetted their work online and want to move forward, suggest an in-person meeting as the next step before booking. Just like any job interview scenario, a face-to-face meeting will give you a much better sense of their personality and whether or not they’d be a helpful addition to your vendor team.

Ask great questions.

Once your schedule that aforementioned in-person meeting, be sure to come with a list of questions that address any and all of your concerns. Going into a wedding planner interview with zero preparation is bound to leave you flustered, so take time to jot down what matters most to you and your fiancé. For example, does your planner have experience working at your particular venue? How often will your meet and communicate throughout the planning process? Also, does your planner work solo on the day-of or with a team of assistants?

Point Checklist to Choosing Your Event Venue

Who is your target audience and what is the guest list size?

Before creating a short-list of event venues to look at, know who will attend your event and how many people you’ll invite. You’ll want to make sure that your venue can accommodate your expected guest list and is suitable for the audience.

Know how to cater to your target audience

Knowing the demographics of your audience is vital to the selection of your event venue. For example, know the average income of your attendees, what their likes or dislikes are, what they are accustomed to, etc. If your audience is a group of CEOs then your venue should reflect their tastes and needs

What is convenient for your guests?

Selecting an event venue location in proximity to where your guests’ live or work often reflects on the number of people that will attend. Something to consider is alcohol consumption and transportation


Keep an eye on the weather and adjust your needs accordingly. For example, if you’re organizing an event and it’s supposed to rain then have umbrellas on-hand or tents available for outdoor events.

Venue knowledge and experience

Before you decide to hire a venue for your event, ask them for a list of events they’ve planned, ask to see pictures of those events so you can see the various layout options, and ask for references

Choosing The Perfect Event Videographer For Your Special Day

Multiple Streams of Videographer Income

In order for videographers to be truly successful, they need multiple streams of video business income. In other words, videographers need multiple sources of revenue to thrive in the great times and to survive in the down times.

What are the main sources of video business income?

Source #1 – The End Client

Whether you are a wedding and event videographer or a corporate video producer, your main source of revenue is the end client. The end client is the person that hires you to produce a video directly for them. Money flows out of their bank account and directly into yours. In my opinion, End Clients should make up about 50% of the revenues you generate for your video production business.

Source #2 – Creative Agencies

Although it can sometimes be a challenge to work with other creative agencies, try to stay on good terms with a handful of them because they can send you a steady stream of work.

In this scenario, the End Client hires the agency who then in turn, hires you to provide video services for a larger project. The money flows from the End Client’s pocket to the Creative Agency’s pocket and eventually, to your pocket.

Agency projects usually work to stretch your creative abilities and they pay a decent rate for your video production services.

In the wedding video arena, an agency might be a chapel or large wedding coordination company that provides turn-key services to brides and their families. In the corporate video arena, there are marketing, PR, advertising, interactive and website design agencies that develop projects for End Clients that will need to outsource professional video services.

Creative agencies should make up about 25% of the revenues you generate for your video production business. This will be a hard fought 25% and you’ll earn every penny…but you’ll want to have relationships with several agencies so you’ll have money coming in when End Clients aren’t spending any.

Source #3 – Other Videographers and/or Producers

One of the most overlooked sources of revenue are other videographers and video producers. Seriously! You should spend as much time meeting and networking with these people as you do trying to attract End Clients and Creative Agency clients. Become known as the go-to guy or gal in your market and other videographers and producers will be calling every week wanting to know if you’ll work on their crew. And at full freelance rates too!

Seriously, the easiest and quickest money comes from other people in our industry…even our competitors. Plus, when an End Client calls a videographer who is booked, they’ll most likely pass the lead on to you instead of leaving the client in a lurch. This gives you an opportunity to win a new End Client and it didn’t cost you anything to get them.

Also, in the years of running my video production business, there have been many times when I’ve had to rely on strategic partnerships with other videographers just to make ends meet. We’d both promote our services to the same clients while agreeing to give the other exclusive rights to be on the crew if and when a contract was signed.

This doubled my chances of winning work whether I won the contract or not! Pulling $300 to $500 in a day back then was WAY better than nothing…and in many cases it came just in time to put food on the table and to pay the rent.

Even now when most of my time is spent operating as the video producer/director, I still try to make sure 25% of my business revenues come from projects with other production companies.

If you diversify where your income is derived from, you’ll greatly improve your chances for video business success.

Videos for business

With 85% of consumer saying that they want to see more video content from brands, businesses are clamoring to get their hands on more video content. The problem? Not every business has (or needs) a full-time, in-house videographer.

I many cases, it makes sense for the business to outsource their video production needs to freelancers to get it done quickly.

The benefit for freelance videographers is huge. The average pricing for business videography is $1,000 per finished minute of video. If you’re signed on for a 3-minute video, you’ve got your summer trip paid for in one gig.

How to do it:

  • Sign up for freelancer platforms like Fiverr and Upwork
  • Upload your portfolio and description
  • Wait for the gigs to come rolling in

Alternatively, you could also proactively approach businesses that you see have potential, but don’t have much video content available. Make sure to tell your family and friends that you offer these services, as word of mouth recommendations are one of the strongest trust-building factors there are.

4 Ways to Make Money as a Videographer Right Now


Weddings are the easiest video job you can fall into. As soon as you buy your first camera, family members are going to ask you to shoot their weddings. That said, they are a ton of work. Be sure you are getting something out of it. If you aren’t getting paid, ask the couple to buy you some memory cards or batteries in exchange for your services.

Music Videos

If you are in the video world, you probably have friends in the music scene. If not, make some. The added benefit of making music videos is the friendships you make with musicians. It adds the future benefit of more collaborations. If you shoot a music video for a band, they may make you a deal when you have a project and want to use their music. You can also help them record their concerts, which leads into our next point.

Live Events

Concerts, corporate events, product releases, speakers, conferences. That’s just the starting list. Aim for events that are reoccurring. If an agency wants you to film their new product release party, make a video great enough that they call you back for the next product release. Same goes for yearly events or conferences. Companies will promote their next event with a video from the previous year. Then you’re setting yourself up for a yearly gig.

High School Sports and Highlight Reels

It’s easy to start doing this when you are in high school, but even after you graduate, you can always return to your alma mater. Most of these jobs are incredibly easy, especially if you are shooting footage for a coach. A coach just wants a wide shot of the field, that way they can analyze every player during each play. All you have to do is follow the ball.

Tips on How to Become a Videographer

There’s no one way to becoming a videographer. Many successful videographers have unique stories on how they followed similar steps differently before they got their big breaks.

Depending on where you are in your journey to becoming a professional videographer, you can start off with any of these tips and simply turn to your burning passion for videography to guide you to success.

Attend workshops

The usual first step to becoming a videographer is knowing how to operate a video camera properly. As a very lucrative career, videography obviously requires a whole lot of skill and technical knowledge that goes way beyond merely pressing the record button.You can start your education way before college, as many middle schools already offer basic classes in film, art, broadcasting, journalism, and other subjects that are related to videography. Your school might even have a news program or audio-visual club that you can join to help you learn and practice your skills.

Get a good video camera

As a beginner, you may find the DSLR or mirrorless camera to be easier to use than camcorders for your videography training. After attending several workshops, you will have probably gotten a good idea of the type of cinema camera that you prefer to work with.

Earn a related college degree

When you start applying for a videographer job, agencies and filmmaking companies will usually want to be assured of your education with a college degree that’s related to film or broadcasting. Fortunately, there are a handful of bachelor degrees that will provide you with valuable experiences and technical skills required in the field, such as the following:

  • Communications
  • Cinematography
  • Broadcasting
  • Video editing
  • Film theory
  • Screenwriting

Find a mentor

During your internships, find a mentor (fellow videographer or professional cinematographer) and cultivate friendships. Aside from gaining valuable knowledge from someone who’s currently in the industry, this person can be a source of inspiration. Even if you’ve already found yourself a mentor early on, having more than one can be very beneficial for your career.

If possible, assist your mentor in some of their projects. Observe how they work, how they plan and execute their shots, and how they address problems that arise. Apprenticeship opens up the possibility of working as a second-shooter or getting referrals for job opportunities later on.


So, exactly, “How Much Does a 3 Minute Video Cost?” It’s hard to say but a good rule of thumb is to estimate $1500 to $10,000 per finished minute for an average production. If you average this rate out, it is safe to assume a rate of about $3,000 to $5000 on average per finished minute of video. Therefore, a 3 minute video will cost about $9,000 to $15,000. But remember, the cost will differ greatly based on each element listed above. Keep in mind, that the return that you receive on your video when properly produced will be far greater than the investment itself!

Video cost includes a breakdown of the three main steps of production: pre-production, production, and post-production. You can’t skimp on any of these as doing so would result in a lesser quality film. Therefore, when considering a video for your business, website, or project, be sure to choose a professional production team to support your creative vision.

Useful Tips For Successful Party Management With Party Planner Software

How To Choose the Right Wedding Planner For You

Utilize your resources.

Whether you’re looking for a new hair stylist or a dress tailor, there’s nothing like a personal reference within your own network to put your mind at ease. When it comes to how to choose a wedding planner, turn to your friends and family for recommendations and you might be pleasantly surprised by the number of quality leads that come your way. You can even expand that network to include your online connections and put a call out on social media.

Research their online presence.

Found a wedding planner who might be a good fit? Take the next step with some online sleuthing to check out their website, portfolio, blog, and social media. This is a great opportunity to get a solid grasp of their aesthetics and style, along with their “brand voice” and style of communication. Has their work been published in any blogs or online magazines? Look for those coveted “As Seen In” badges on their website as another indication of great work.

Meet up in person.

While virtual communication is a perfect starting point, you can only get so far via email. In thinking about how to choose a wedding planner, you should definitely try to meet face-to-face before hiring. If you’ve thoroughly vetted their work online and want to move forward, suggest an in-person meeting as the next step before booking. Just like any job interview scenario, a face-to-face meeting will give you a much better sense of their personality and whether or not they’d be a helpful addition to your vendor team.

How to Choose the Right Wedding Planner

Compatibility and experience matter

“You want her to be an awesome fit for your personality and style but also experienced and seasoned enough to fully execute the type of event you want at the level you want,”

Do your homework

To narrow down the list of potential planners, check out their online portfolios, read reviews from other couples (websites like The Knot and WeddingWire are great resources), and ask for references.

Ask the right questions

Whether you decide to interview wedding planners on the phone or in person, asking the right questions is imperative.

Talk money early on

To save yourself some major disappointment and financial issues in the future, you need to make sure A) your planner’s fees are within your budget and B) you are giving them enough cash to do their job properly and make your dream wedding a reality.

Understand what their services are

Having said that, you also need to be aware that there are other types of wedding-related roles such as wedding consultants, wedding coordinators, wedding stylists and designers, and wedding producers, and understanding what their job description and services entail is crucial. Otherwise, you may end up with someone who’s great at negotiating contracts but whose ability to design a beautiful wedding is not as good.

What makes a good party planner?

Why party organizers is important

Party type:

There are different types of parties celebrated by the folks, but which one is yours? Do you want a party with lots of dance and fun or a simple tea party? Different type of party needs different arrangements, so check whether your party planner can arrange a day of your dreams?


Budget is a main reason of concern while planning a party. Everyone is inclined towards Event management companies because they assist you to plan your day in an affordable manner. But if you are not getting a proper benefit from your party planner then it doesn’t make any sense to hire them. Therefore whenever you hire a party planner ask them for the expected expenses in details and compare it with others. Then finally choose the one which is reasonable and also excellent.


Just going with the cost is not enough to make your day successful and amazing. It needs creativity to keep everyone’s eyes stunned with the arrangements. Therefore keep this creativity aspect at the top of your checklist and make sure your party planners. are creative enough to give you most surprising day. These days most of the folks use themes to give a sparkling effect to their day, so you can also ask them to pick a theme which suits your party objective and also make it an unseen experience for all those taking part in it.

Best tips from party planning pros: how to make your event unforgettable

Twinkle Twinkle Little Party

The best tip for an unforgettable event is choosing a unique and relevant theme that carries through the party decor and food/sweets. Creating an eye-catching set up/presentation with a story behind it will definitely give the guests something to talk about.

The Party Girl

Make a killer backdrop. I have a super simple PVC pipe frame I use for pretty much everything, and you can get very creative. Use it as a showstopper behind your food table, and later on, let it steal the show on Instagram since it does double duty as a photo booth backdrop once everybody is warmed up!

Elle A Events

I would say the best tip for an unforgettable event is to be ‘open minded’. Every client is different and their happiness comes first … always.

Paper Goat Post

Our best tip for creating an unforgettable event is to PLAN! If you think through all the details and set a solid plan, you will be able to execute the event based around the goals set during your planning. If you run into any bumps during the execution, you’ll be able to “WORK YOUR PLAN” and respond in a calm and appropriate manner.

Top tips to choosing the RIGHT wedding planner

Does the wedding planner have a company website?

This may seem like a very obvious, even silly, factor to consider – however, if you do a quick search of wedding planners in Spain, for example, you’ll find that there are lots that do not have a website, but, rather use a facebook business page and/or a business page on a wedding search engine. Some don’t even have a company domain or email address, but use a generic gmail address instead! Beware if you come across this, as this not only confirms that the planner has not been in business for long, it also implies that the planner is not investing in his/her company, and in turn may not be entirely serious about being a wedding planner…which may put you in a very difficult situation if after a few months the wedding planner decides this work is no longer right for them, and decides to stop planning weddings altogether (including yours!)

Is the wedding planner an established business?

Regardless of whether it’s a self-employed business (in Spain it’s called “autonomo”) or as a limited business (such as an S.L., S.C.P., etc.), the wedding planner should always provide an invoice for the fees payable, including the applicable IVA (VAT/TAX) which is currently 21%. The wedding planner should also have liability insurance (in Spain, it is called “Seguro de Responsabilidad Civil). The wedding planner should also have a VAT/TAX number (in Spain it is called a CIF, NIF or DNI) as all businesses are required to have, together with an official fiscal address.

Can the wedding planner prove their experience?

A real wedding planner with experience and a plethora of weddings under their belt is always able to prove their experience. They are able to provide references from other Couples who have used their services in the past. A reliable and professional wedding planner is willing and open to making you feel at ease about their work and experience, and is able to give you real references. Whether it’s videos, wedding images, references from providers and/or testimonials of Couples of weddings that they’ve done, all of this material should be used as a whole to determine whether this wedding planner is truly and honestly experienced or has just started out. The most invaluable experience, however, will come directly from their past Couples, so be sure to ask for more than 2 references of both past Clients and wedding providers to ensure that you are speaking with a real Client, and not one of their friends or family members who are posing as past Clients.